Guide to creating accessible documents

Use format templates

Use integrated format templates for headings, lists, copy text, etc.
Example:

• “Heading 1” for the main title
• “Heading 2” for section headings
• “Standard” for normal text
• Not: Formatting text in bold or increasing the font size manually

Enter meaningful headings

• Headings provide structure – also for screen readers
• Example: Instead of “General information”: “General information on proposal preparation”

Add alternative text (Alt text) to images

• Right-click on an image → “Format Picture“ → “Alt Text”
• Short factual description of the content without interpretation
• Example: “Logo of Heinrich Heine University”
• If the image is only for decorative purposes: Check the “Mark as decorative” box

Use tables wisely and sparingly

• Only for real data – not for layout or design purposes
• Always work with a table header
• Activate via “Table Tools” → “Design” → “Header Row”

Name links properly

• Do not use “Click here”. Instead:
  Example: Further information on applying

Ensure sufficient contrast

• Light grey text on a white background is problematic
• Optimum contrast is important, so it is best to use black text on a white background

Use the “Check Accessibility” function

• Select “Review” → “Check Accessibility” in the menu
• Eliminate the issues displayed